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職務概要

行政助理隸屬於執行長辦公室，直接向執行長（Executive Director）報告，是確保執行長日常運作順暢的重要角色。此職務負責執行長職責範圍內的各項行政與進階支援工作。

行政助理需處理高度機密資訊，並經常擔任執行長、董事會主席、董事及內外部高階主管之間的聯絡窗口。此職務須能獨立作業，理解執行長的策略方向，並促進 ACC 紐約總部與亞洲四個辦公室之間的溝通協調，同時依執行長指示執行專案與其他交辦事項。

起薪： 年薪 65,000 美元
工作型態： 每週至少三天進辦公室、兩天遠距（視需求調整）

主要職責

行政支援

• 協助執行長管理密集的會議行程，回應內外部詢問，並預先掌握需求

• 規劃並管理國際差旅行程與行程表，處理多幣別費用報帳

• 安排並記錄全體員工會議與部分董事會委員會會議

• 管理執行長電子郵件往來並進行必要回覆與追蹤

• 維護電子與實體檔案系統、資料庫、通訊名單與內部流程文件

• 協助撰寫、編輯與校對各類文件，包括往來信件、獎助提案與報告、年報、電子報與活動資料

• 與募款部門合作，確保與捐助者的即時聯繫

• 支援招募流程，並負責實習計畫之管理

• 規劃員工活動，促進團隊合作與組織文化

董事會事務

• 協調每年兩次於紐約或亞洲舉行的董事會會議

• 安排各委員會會議，彙整與管理會議資料

• 協助董事會提名、治理相關後續事項

• 協助籌辦董事晚宴、活動與出訪行程

• 準備董事會簡報、研究資料與報告

• 代執行長撰寫董事會相關定期與不定期信件

• 熟悉並確保遵循 ACC 章程與治理政策

• 維護董事會相關文件、名冊與行程

• 其他執行長交辦事項

資格條件

學歷與經驗

• 大學學士學位

• 三年以上行政工作經驗（具專案管理或主管經驗可彈性認定）

• 對藝術、亞洲及文化交流具興趣

能力與特質

• 優秀的人際溝通能力，能兼顧專業、分寸與幽默感

• 良好的書面、研究、口語、分析與組織能力

• 能同時處理多項任務，於高壓與短時程下妥善排序

• 能獨立工作並具判斷力

• 具跨文化敏感度，能與不同層級與背景人士互動

• 熟悉 Microsoft、Outlook、PowerPoint、Adobe 等工具

申請方式

亞洲文化協會為平等機會雇主，歡迎所有背景之申請者。
請將履歷與求職信寄至 opportunities@accny.org，信件主旨請註明 「Executive Assistant」。
截止日期：2026 年 1 月 26 日（星期一）

更多資訊請見：
www.asianculturalcouncil.org

Headquartered in New York City, the Asian Cultural Council (ACC) is a leading nonprofit organization working to foster cultural exchange between Asia and the U.S. to advance international dialogue, mutual understanding, and respect. Individual fellowships and organizational grants are awarded to support research, study, and creative work by leaders practicing 16 disciplines in the arts and humanities in the U.S. and 25 countries and regions in Asia. ACC has awarded more than $100 million in grants and has supported nearly 6,000 exchanges.

As a grantmaking and grant-seeking organization, ACC raises funds from individuals, foundations, and corporate donors.

ACC has a current annual operating budget of approximately $4.5 million. Revenue sources include charitable contributions, special events, a biennial gala, and investment returns. The organization has an endowment with a current market value of approximately $53 million. ACC staff in New York work closely with four affiliate offices in Hong Kong, Taipei, Tokyo, and Manila.

All ACC staff currently work in a hybrid environment (a minimum of three days in-office). Additional days in the office are as required or requested. This schedule may be adapted at management’s discretion.

Position Summary

The Finance and Operations Administrator is a central role that supports the organization's financial integrity, operational excellence, and administrative effectiveness. Responsible for assisting with accounting and financial operations, budgeting, reporting, audit preparation, and financial systems administration, the role helps ensure accurate financial management and strong internal controls across the organization. The position also oversees a range of office operations and technology support functions, including vendor management, facilities coordination, asset administration, and employee onboarding training. Reporting to the Director

of Finance and Operations, the Finance and Operations Administrator works collaboratively across teams to strengthen organizational processes, enhance operational efficiency, and support informed decision-making.

Position Role and Responsibilities

Fiscal Management

• Assist with monthly closing processes and general fiscal operations, including general accounting, accounts receivable/payable, grants and contributions, bank transfers/wires, cash flow management, tax filing/reporting, journal entries, financial reports/records, and general ledger accounts reconciliations
• Reconcile expense reports submitted by teams on a monthly basis for proper substantiation, accuracy, and validity
• Administer corporate credit card program by monitoring card usage in accordance with policy and assisting cardholders with addressing card issues
• Prepare annual end-of-year billing reconciliation for ACC’s affiliate offices
• Maintain the accounting systems infrastructure and conduct finance onboarding for new staff
• Maintain financial reports, records, fiscal policies, and procedure manuals with a degree of high standard to strengthen internal control
• Support with the annual budgeting process and financial performance monitoring (Budget vs Actuals) and projections
• Support annual audit by coordinating with other team members to secure necessary documentation and information
• Assist with the preparation of Board and Committee financial reports and record minutes for Audit and Finance & Investment Committee meetings

Operations and Technology Support

• Manage the procurement protocol and order general office supplies and equipment
• Asset and equipment management and assignment to staff
• Ensure all required business insurance policies, office services, and operational vendor agreements are maintained, renewed, and aligned with organizational needs
• Coordinate NYC office cleaning schedule and manage relations with facilities providers
• Liaise with building management on NYC office facilities issues and maintain door security codes
• Manage basic organizational IT support needs in coordination with external IT helpdesk
• Coordinate purchase and assignment of laptops and softwares for new hires with the external IT helpdesk
• Support on- /off-boarding in coordination with HR and welcome supplies to new hires
• Assist with the scheduling and coordination of team meetings and events

Position Qualifications

Education and Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 3-5 years of relevant experience in accounting or finance and operations.
• Knowledge of general accounting principles, financial reporting, and budget monitoring.
• Experience with accounting software (preferably NetSuite) and Microsoft Office applications, especially Excel.

Attributes and Skills

• High degree of professional integrity and confidentiality in all aspects of the office's financial and operational activities.
• Strong interpersonal, analytical, and problem-solving skills, with a collegial and collaborative work style.
• Ability to manage multiple projects, remain flexible and detail-oriented, prioritize competing demands, and meet deadlines.

Expectations of all ACC Positions

• Commitment to Mission and Goals. Demonstrate understanding of and dedication to ACC’s mission of fostering international dialogue through cultural exchange; be mindful that program goals should drive work priorities and plans; value the work of ACC grantees and be a resource for grantees in Asia and the U.S.
• Prudent Use of Resources and Accountability. Be mindful of resource limitations and manage resources to effectively carry out ACC’s mission in a fiscally responsible manner, while striving to maximize the funds available for charitable activity; recognize the importance of development activities to the organization’s long-term sustainability and contribute to a culture of fundraising across all departments.
• Teamwork and Professionalism. Appreciate the value of diversity, inclusion, and equity in all work relationships; be willing to help as well as learn from co-workers in the U.S. and Asia, regardless of job title or seniority; work collaboratively with colleagues toward shared goals and objectives; be willing to perform tasks outside of one’s job description; embrace a positive and collaborative spirit that motivates and inspires others to work for the good of the organization.
• Adaptability. Seek out opportunities to improve the quality and impact of ACC’s work; remain open to new ideas and ways of working and innovations in the field; support diverse ways of thinking or doing and suggest new approaches in accordance with a dynamic organization that is faithful to its mission; be open to change and new ideas for improving outcomes.

Compensation and Application Process

The Asian Cultural Council is an equal opportunity employer and invites applications from candidates regardless of race, gender, national origin, sexual orientation, age, disability, or religion. The salary range for this position is $65,000-$70,000 commensurate with qualifications and experience and comes with a very generous benefits package. In addition to robust health, dental and vision plans, ACC offers an outstanding retirement plan. To apply, please send a cover letter and resume to finance@accny.org.